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Having More Time

Having More Time An Article about time management.

This is a Free Sample Resource
Categories: Article, Professional Development, Other Subject, Educators

Tags: Time Management
Chances are you don't believe you have enough time to do the things you need to do each day. Whether you actually do have the hours you want is another matter. It all comes down to effectiveness.

Efficient vs Effective
Efficient people plan, accomplish and are in control. So do effective people but with one difference. Effective people chose the right tasks. Efficiency is doing tasks well. Effectiveness is doing the right tasks well. Which tasks are the right ones? Simple. The ones that help you achieve your goals.

Goals and their Avoidance
Goal setting is addressed elsewhere. But once you've got your goals, their associated tasks need priorotising. Brian Tracy recommends eating your frog every day. What is your frog? Well it's the one task that you invest the most energy and intelligence into avoiding, yet the one that will move you fastest towards your goal. How do you find it? Write down everything you need to do. Rank the tasks A-D for importance, then sub-rank the As: A1, A2, A3 etc. Decide importance by considering the consequences of not doing a task. The higher the consequence, the higher the importance. Once you've got your A1 (frog) do it first. If you don't, then Cs and Ds will fill your day.

Without doubt, one of the world's greatest gifts and biggest time-curses. Tim Ferris recommends checking it only twice a day - at midday and 4pm - and letting your contacts know that's how you operate. That way they'll trust you to read their messages but be prepared for a delayed response. During your two checking sessions be ruthless. Swiftly categorise each message as important or urgent, both or neither. Do the important and urgent first, urgent next, then important and then delete the rest. Try it for 5 days and see if you feel a burden lifted.

Here's why you won't try it. Fear. Fear of what will happen if that one urgent and important email is not answered within 30 seconds of its arrival. If that's the case for you then clearly define the worst case scenario and your response plan. ie face the exact nature of what scares you, imagine it's happened and have a plan in place. Then do a quick calculation: "Is the time I'll save by reducing my email checking greater than the time this one emergency plan would take?" Then commit.

300 Hours
Brian Tracy suggests that at any time, every person has at least 300 hours of 'stuff to do' in their life. Once tasks are done, more appear. Bad news if you're a  finisher. Good news if you want to become more efficient. Work will expand to fill time available so another way to increase effectiveness is to reduce, and strictly enforce, the time you give yourself for each task.

Sorry I've rambled on. I gave myself an exact number of minutes to write this and decided that I would stop exactly on t

Related Resources:

A-Line Time Planning

The Only Tip You'll Ever Need To Stop Procrastinating


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